HOW TO DO RESEARCH AT USAFA IF YOU HAVE A
DETERMINATION FROM ANY DoD INSTITUTIONAL REVIEW BOARD
(IRB) OR HUMAN RESEARCH PROTECTION PROGRAM (HRPP) OTHER THAN USAFA AND
USAFA IS NOT ENGAGED IN THE RESEARCH
This includes activities determined to be exempted research and full
Like any large bureaucracy, USAFA is required to
comply with numerous regulations. Since USAFA is not
engaged in the research and the reviewing IRB is DoD, the USAFA IRB can accept
the determination without any additional review, but Institutional permissions
are still required.
Follow the steps below:
1. You ensure USAFA will support your study by obtaining the
resources necessary for you to execute it. Refer to Procedures to Obtain Resources
and Survey Approval for
detailed instructions on how to secure
2. You send evidence of resource support with all documents
submitted to the reviewing IRB/HRPP
and the IRB/HRPP approval documentation to the HRPP
Organizational Box, email@example.com by the monthly submission deadline with “Has DoD Determination and USAFA Not Engaged”
in the subject line. If you do not use the correct subject line, your submission
might not be viewed.
3. Once the HRPP office obtains a complete submission, it will
request permission from the Authorized Institutional Official (AIO) for your research to be
conducted at USAFA.
Your study will be posted on
the HRPP SharePoint site one week after the USAFA IRB submission deadline
and it will be available for two weeks to allow Mission Elements (ME) time
to review and provide comments prior to the AIO signing the permission memo.
This posting is required by the USAFA AIO and exists outside the IRB/HRPP
Once the two week comment time
has elapsed, the HRPP Support Personnel will staff the reviewed protocol,
DoD IRB/HRPP determination, resource approvals, and any ME comments that
were posted on the HRPP SharePoint site to the AIO to obtain his/her decision
to permit/not permit the research to be done at USAFA.
If the AIO permits the
research, the HRPP Support Personnel will forward the signed AIO Permission
memorandum to the PI and research can begin. If the AIO does not permit the research, the PI
may appeal the decision by sending a memorandum to the HRPP Organizational Box firstname.lastname@example.org addressing reasons
for disapproval and providing substantive information (e.g., new information)
for why the AIO should reconsider his/her decision.
4. Once the permission memo has been sent to you, the USAFA HRPP
Support Personnel close the
protocol. All your future communication is with the reviewing IRB/HRPP.
5. The USAFA HRPP office maintains all administrative records
for three years after closure and then destroys them appropriately.