Contact Us

HQ USAFA/A9N
2304 Cadet Drive,
Suite 3800
USAF ACADEMY, CO 80840-5002

Email Address:
usafa.irb@usafa.edu

Telephone Number, HRPP Administrator
Commercial: 719-333-6593 DSN: 333-6593

Telephone Number, Exemption Determination Official (EDO) for Educationally Exempt Research
Commercial: 719-333-3277 DSN: 333-3277

DoD Determination and USAFA Not Engaged

HOW TO DO RESEARCH AT USAFA IF YOU HAVE A DETERMINATION FROM ANY DoD INSTITUTIONAL REVIEW BOARD (IRB) OR HUMAN RESEARCH PROTECTION PROGRAM (HRPP) OTHER THAN USAFA AND USAFA IS NOT ENGAGED IN THE RESEARCH


This includes activities determined to be exempted research and full protocol research


Hello Researcher,

Like any large bureaucracy, USAFA is required to comply with numerous regulations. Since USAFA is not engaged in the research and the reviewing IRB is DoD, the USAFA IRB can accept the determination without any additional review, but Institutional permissions are still required.

Follow the steps below:

1. You ensure USAFA will support your study by obtaining the resources necessary for you to execute it. Refer to Procedures to Obtain Resources and Survey Approval for detailed instructions on how to secure appropriate approvals.


2. You send evidence of resource support with all documents submitted to the reviewing IRB/HRPP and the IRB/HRPP approval documentation to the HRPP Organizational Box, usafa.irb@usafa.edu by the monthly submission deadline with “Has DoD Determination and USAFA Not Engaged” in the subject line. If you do not use the correct subject line, your submission might not be viewed.


3. Once the HRPP office obtains a complete submission, it will request permission from the Authorized Institutional Official (AIO) for your research to be conducted at USAFA.

  1. Your study will be posted on the HRPP SharePoint site one week after the USAFA IRB submission deadline and it will be available for two weeks to allow Mission Elements (ME) time to review and provide comments prior to the AIO signing the permission memo. This posting is required by the USAFA AIO and exists outside the IRB/HRPP process.

  2. Once the two week comment time has elapsed, the HRPP Support Personnel will staff the reviewed protocol, DoD IRB/HRPP determination, resource approvals, and any ME comments that were posted on the HRPP SharePoint site to the AIO to obtain his/her decision to permit/not permit the research to be done at USAFA.

  3. If the AIO permits the research, the HRPP Support Personnel will forward the signed AIO Permission memorandum to the PI and research can begin. If the AIO does not permit the research, the PI may appeal the decision by sending a memorandum to the HRPP Organizational Box usafa.irb@usafa.edu addressing reasons for disapproval and providing substantive information (e.g., new information) for why the AIO should reconsider his/her decision.

4. Once the permission memo has been sent to you, the USAFA HRPP Support Personnel close the protocol. All your future communication is with the reviewing IRB/HRPP.


5. The USAFA HRPP office maintains all administrative records for three years after closure and then destroys them appropriately.